The To-Do List: Use What Works Best for You

6305150_sToday’s administrative professional has a variety of choices available when it comes to tracking To-Do’s. Businesses are making a fortune printing calendars and planners, creating apps, improving and designing software, and inventing gadgets to help us as administrative professionals be successful in meeting the demands of each work day.  In addition to these systems, we can also elect to use electronic reminders, maintain a running To-Do List, use sticky notes, and send text messages or emails that can be sent to ourselves to help us fulfill our commitments.

Continue reading “The To-Do List: Use What Works Best for You”

Juggling: The Art of Supporting Multiple Managers

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If you are an assistant who works with multiple managers or executives, you know the work can be overwhelming at times. For nearly a decade, I primarily supported one person—the CEO. However, after a recent turn of events such as staffing vacancies and promotions, I have found myself providing administrative support to several other key managers while we recruit for vacant positions.

Let’s face it—the work of an administrative professional is never ending. When you support multiple managers, the work multiplies! Continue reading “Juggling: The Art of Supporting Multiple Managers”

Five Practices To Reduce Stress and Optimize Your Time

KimberlyMeet Kimberly Wiefling, Global Business Leadership Consultant, Internationally Published Author, Transformational Facilitator and Coach, and Force of Nature . . . the GOOD kind!  Kimberly helps organizations achieve what SEEMS impossible, but is merely difficult. How? By turning managers into leaders and groups of people into real teams.

Several months ago, I had the opportunity to connect with Kimberly during a one day educational program hosted by Admin to Admin. I recently reached out to Kimberly and asked if she would share some of her insights with you.  She agreed.  Here are five practices to help you reduce stress and optimize how you use your time.

PROBLEM: I have twice as much work as I have hours in the day. No matter how hard I work I’m always behind. Help!

RESPONSE: I know how you feel! There will always be more work than time, so being “behind” is kind of normal. These five practices will help you reduce your stress and optimize how you use your time. Continue reading “Five Practices To Reduce Stress and Optimize Your Time”

What Is Your 2014 Recap?

20736020_sWith a new year on the horizon, what can we learn from 2014?  Such milestones as a calendar year coming to a close provide the perfect opportunity to reflect on and evaluate the past 12 months.

John Dewey said, “We don’t learn from experience.  We learn from reflecting on experience.”  Take a moment to reflect on your experiences, decisions, successes, and failures in 2014.  What did you learn?  Did you make the “best” use of your time?

Reflection is time consuming and has an important role in our personal and professional growth.  Take the time to think through this past year with purpose.  Be critical but don’t be too hard on yourself.  Analyze, question, and draw upon your conclusions as you assess how your year went.  Use this reflective process as a starting point to help you plan ahead for 2015. Continue reading “What Is Your 2014 Recap?”

Do You Create A Daily Plan?

6305681_xlIn today’s competitive workplace employees are being asked to produce more in less time.  Many employees are also finding themselves working longer days and even bringing work home with them.  With hectic days in the office and personal commitments outside of the office, some employees find it challenging to find the time to create a daily plan.

For years consultants have encouraged employees to take the last 10-20 minutes of their day to get organized, clean off their desks, and to plan for the next day ahead.

At the end of each day do you dash out of the office or do you review the work that should be completed the next day?  Do you realistically estimate the time it will take to complete each task and prioritize the tasks by listing the most time sensitive or urgent task first.  Here’s a few tips that you can use for daily planning: Continue reading “Do You Create A Daily Plan?”