It’s not every day that you meet an incredible individual who will become a long-time colleague, mentor, cheerleader, and friend.
This blog post is a special tribute to my colleague and friend, Stephanie Snyder, who is retiring from many years of public service.
Over the past nine years, I have had the opportunity to work daily with Stephanie in the City Manager’s Office at the City of Rancho Cordova, California. She has worked as a Senior Management Analyst working alongside our City Council and staff. She has also been an incredible asset to the Rancho Cordova community supporting the Sacramento Children’s Museum, California Capital Airshow, the Sacramento Public Library-Rancho Cordova Branch, Cordova Community Council, and much more.
Whether you are a presenter or a participant, meetings offer employees the opportunity to get noticed. What meetings are you sitting in? Who is sitting in those meetings? If you have not given meeting attendance and participation careful and strategic thought, now is the time.
Meetings are a critical operation of business. What’s interesting about meetings is that we can learn more by listening than talking. However, if we remain silent and continue to sit in silence, our thoughts, contributions, and ideas are not shared or noticed among our co-workers.
From this point forward, I would like to encourage you to think differently about meetings.
In today’s competitive workplace employees are being asked to produce more in less time. Many employees are also finding themselves working longer days and even bringing work home with them. With hectic days in the office and personal commitments outside of the office, some employees find it challenging to find the time to create a daily plan.
For years consultants have encouraged employees to take the last 10-20 minutes of their day to get organized, clean off their desks, and to plan for the next day ahead.
At the end of each day do you dash out of the office or do you review the work that should be completed the next day? Do you realistically estimate the time it will take to complete each task and prioritize the tasks by listing the most time sensitive or urgent task first. Here’s a few tips that you can use for daily planning:
The International Association of Administrative Professionals (IAAP) is a professional association for office professionals. Have you heard of it? IAAP is a valuable resource for today’s 21st century administrative professional providing valuable resources, quality education, and the ability to connect with thousands of administrative professionals throughout the world.
Recently I asked more than 100 administrative professionals in a room to raise a hand if they belonged to a professional organization. I was shocked by the response—six administrative professionals raised their hands.
From talking with administrative professionals, I have learned:
Time is our most precious resource. We each receive the same supply of this resource each day—24 hours or 1,440 minutes. Do you view time as a resource that is spent or as a resource that is invested?
For more than a decade, I have chosen to work dual careers as an executive assistant and a college educator. It’s no exaggeration that my free time is limited and even more so with launching two businesses in 2014, accepting leadership positions in associations, and volunteering weekly in a local non-profit organization. When my head hits the pillow each night, there is no doubt my days are fulfilling, purposeful, and great fun!
Years ago one of my college professors provided the class with an assignment to track how we spent each ½ hour segment of the day for seven days. The assignment looked relatively close to what you see below starting at 5 a.m. and ending at midnight each day: